1. Johnson Controls
  2. OpenBlue
  3. Workplace Planning and Management
  4. OpenBlue Workplace
  5. Space Management Software
  6. The Space Data Advantage Playbook

The playbook for audit-ready defensible space data

As recent federal policy proposals attempt to limit indirect cost recovery (ICR), it’s clear that research institutions are under increasing scrutiny to defend their rates.

These legal challenges highlight the importance of accurate, detailed data during high stakes audits. Defensible, well‑classified organized research space data, in particular, is one of the biggest drivers of the negotiated rate.

Discover the key to airtight, defensible space data that drives positive financial outcomes in “How Today's Universities Leverage Space Data to Maximize ICR.”

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The playbook for audit ready defensible space data

At a glance: compare space survey methods

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Facility management technology

  • Higher data accuracy and defensibility
  • Centralized, authoritative source of truth across entire campus
  • Improved audit readiness and reduced risk with accurate inventory
  • Real‑time updates to floor plans and space data
  • Enhanced visibility for planning & optimization

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Spreadsheets

  • Higher likelihood of errors and misclassification
  • Data lives in multiple, inconsistent files
  • Greater audit risk due to outdated or unverifiable data
  • Staff must continually re‑enter data and reconcile outdated spreadsheets
  • Little to no visibility into underutilized space
Beyond ICR

Beyond ICR: why space data matters

When institutions understand how their space is being used, they can do more than improve ICR. They can make strategic, data-driven decisions, like identifying underutilized space, supporting growth areas or allocating research space based on productivity rather than tenure alone. With the right insights, it's possible to uncover new value in the space you already have.

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Download the Indirect Cost Recovery Playbook